Create a Ticket – Account Changes

Please fill in the form below to create a help ticket, and IT will contact you as soon as possible.
If you have trouble with the form below, contact IT by phone at (715) 732-5148
or by email at helpdesk@marinette.wi.us

Please enable JavaScript in your browser to complete this form.

1User Information

2Change Request Type

3Change Request Details

4Form Submission

User Information

Your Name *

Your Email Address *

Your Phone Number

Your ten digit phone number, starting with the area code.

🚫 STOP 🚫 Please remove the 1 before your phone number, it will cause your phone number to be incorrectly sent on the ticket.

1 at the beginning means “Country Code for United States”, the 1 is not part of your phone number. Please enter your ten digit phone number, starting with the area code. This field accepts exactly ten digits, if you include the 1, the last digit of your phone number will be missing.

“Fun” fact: Long distance calling doesn’t actually exist. When you dial 1, you’re doing an “international call from United States to United States”, and “long distance calling” is nothing more than marketing speak.

Change Type *

Postion Change
New Hire
Exiting Employee
IT Orientation

What kind of user account change do you need the IT department to make?

Click Here to visit the IT Orientation scheduling form.

Position Change

Name *

First

Last

Which employee is changing position?

Current Supervisor *

Who is currently this employees supervisor?

New Supervisor *

Who will be this employees supervisor after the position change?

Note: both supervisors will be contacted by IT to verify this request.

Job Title *

What is the job title of the employees new position?

Department *

What department will the employee be part of after the change?

Position Change Date *

What date should the position change go into effect?

New Hire

Name *

First

Last

Please enter the name of the newly hired employee.

Supervisor *

Who will be this employees supervisor?

Job Title *

What is the job title of the new employee?

Department *

What department will the new employee be part of?

New Hire Date *

What date should the new hires account / email address become active?

Mailing List Preference

Add user to “CityStaff_List” email mailing list.

IT Orientation

Do you want to schedule new hire orientation with IT now?

If you’d like to schedule orientation at a later time, you can return to this form and choose “IT Orientation” as the change request type to get a link to the orientation scheduling form.

Orientation Date / Time

Date

Time

When should IT be available for new employee orientation?

Exiting Employee

Name *

First

Last

Please enter the name of the exiting employee.

Supervisor *

Who is the current supervisor of this employee?

Note: this employees supervisor will be contacted by IT to verify this request.

Email Handling *

Delete Mailbox
Disable Mailbox
Forward Mailbox

What needs to be done with this users mailbox?

IMPORTANT DECISION – Click to learn the functional difference between Delete, Disable, and Forward

Delete: The mailbox ceases to exist. People who send messages to it will be notified that the message wasn’t delivered because this mailbox no longer exists.
Disable: The mailbox continues to exist. This mailbox will show up in address lists, and will still receive mail, but it becomes impossible to log in to actually see this mail.
Forward: The mailbox ceases to exist. Messages sent to it will instead be delivered to a different mailbox. People sending messages will not be notified that this is happening unless you manually notify them.

Important Note: No matter which option you choose, all messages this mailbox has ever sent or received are permanently preserved in our public records archiver.

⚠️ Just making sure… ⚠️

Disabling a mailbox does not stop it from receiving mail, it only stops anyone from being able to log in to that mailbox and see the mail in it.

If there is some reason for us to still keep receiving and storing email for a mailbox that nobody can check, “Disable” is the correct option, (for example, if someone is on temporary leave, and you don’t want them to be able to check their mail, but you do want their mail to still keep going into their mailbox while they’re gone) otherwise you may want to select “Delete” or “Forward” instead.

CONFIRMATION *

I’ve read the “IMPORTANT DECISION” section above, and I’m really sure that this is what I want to do.

Forwarding Destination *

Which mailbox should the exiting employees email should be forwarded to?

Network Files Handling *

Delete V: Drive
Backup V: Drive to other employee

What should be done with the files in the users V: drive?

Network Files Destination *

Which employees V: drive should the files from the exiting employee be moved to?

Account Handling *

Delete Account
Disable Account

Should the users account be deleted, or only disabled?

IMPORTANT DECISION – Click to learn the functional difference between Delete and Disable

Delete: The user ceases to exist. Storage space consumed by their network drive and email can be reclaimed. User will no longer show up in the email address book. User can be recreated in a matter of seconds if needed. If this user will not be returning to work, delete is the correct choice.
Disable: The user continues to exist. This user will still show up in user lists, will continue to receive mail (even if forwarded), will still appear in the email address book, and everything else similar to this. Disabling forces a “password incorrect” screen when attempting to log in, and nothing more. If a user is only leaving temporarily, and your goal is “don’t let them log in now, but do let them log in eventually later”, this is the correct choice.

Important Note: No matter which option you choose, all email messages this employee has ever sent or received are permanently preserved in our public records archiver. Deleting an account or mailbox in no way interferes with maintaining public record.

⚠️ Just making sure… ⚠️

Disabling an account ONLY prevents this user from logging in by telling them their password is incorrect, and does nothing else.

This user will still show up in email address lists, this user will continue to receive mail, this user will continue to use space and processing power on the mail and authentication servers, etc.

Disabling an account should only be used if you are certain that someone will be returning to work, and you just want to stop them from logging in for now.

CONFIRMATION *

I’ve read the “IMPORTANT DECISION” section above, and I’m really sure that this is what I want to do.

⚠️ Just a heads up… ⚠️

You previously chose to disable the mailbox, but delete the account. This isn’t possible.

The mailbox is contained in the account, so deleting the account will also delete the mailbox. As previously mentioned, deleting a mailbox does NOT delete the content of the messages that were in the mailbox, all message contents are preserved.

If we still need to receive mail at the employees email address, it should be forwarded to someone else.

Checkboxes *

CONFIRMATION
I understand that I have made incompatible choices, and that both the account and mailbox contained within the account will be deleted.
I have already talked to the IT department about this if I’m not sure what this means.

Return Date

What date will this disabled user be returning to work and have their account reactivated?

Note: disabling accounts is only for temporarily preventing logins, if the answer to this question is “never”, please change your answer above to “Delete Account”.
If the answer is “I don’t know yet”, just pick any date and leave a note in the “Additional Instructions” field on the next page that you don’t know the return date.

Exit Date *

What date should the changes to the exiting employees account go into effect?

Mailing List Preference

Remove user from “CityStaff_List” email mailing list.

Additional Instructions

Are there any special instructions or additional things you need IT to do to make this change?

Checkboxes *

I Agree

By using this form I agree that I am either an employee of, or elected official of the City of Marinette, and that all information contained within this form is accurate.
I agree that I have authority to request that this change be made.
I agree that no changes will be made until this request is verified by the City of Marinette Human Resources department, or the appropriate department head.

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